Stuart Watson
Managing Director, UK | Corporate and Fiduciary
London
Managing Director, UK
London
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The landscape of the United Kingdom's company law is always evolving. More recently this has been impacted by global legal framework adaptions with an even greater focus on anti-money laundering (AML), know your client (KYC) and the need for transparency as the UK government and its law enforcement agencies ask "who, what and why?".
The wave of changes, which began on 4 March 2024, are set to be particularly vast and are leading to a new era for Companies House, the home of the UK's registrar of companies, as the department goes through its biggest transformation since establishment in 1844.
In this edition of Boardroom Briefings we ask ourselves "who, what and why?" in relation to these changes. We explore the immediate ramifications of the first wave of developments and gaze to the horizon on those being phased in, in the coming years.
In 2022 the Economic Crime (Transparency and Enforcement) Act 2022 received royal assent and brought a register of overseas entities into the law.
Money laundering often relies on opaque and complex offshore corporate structures in order to complicate the identification of illicit finance. There are many legitimate reasons for international corporate structures to exist, however, so a knee-jerk reaction of banning the ownership of UK real estate by an off-shore company would not be appropriate.
As a result of this, on 1 August 2022, the Register of Overseas Entities was introduced. For the first time, all UK real estate owned by an overseas entity has an obligation to identify its beneficial owner(s). This information is kept on a register, verified by a UK based agent and filed at Companies House. Thus the foundation was laid for the biggest changes to Companies House since its inception.
Companies House's prior purpose was to receive documentation and, short of any technical errors, accept everything on face value then load it onto the register for all the world to see. Now, with the implementation of the Economic Crime and Corporate Transparency Act 2023, Companies House is moving towards more of a gatekeeping role.
They have massively increased headcount and staff have been pulled away from day-to-day activities to be intensively trained on their new functions. Due to this, you may have noticed more delays over the past 6 to 12 months in particular. A new website has also been created to keep stakeholders up to date. Next, a phased transition is being rolled out as Companies House's new powers begin to be exercised, such as verifying filings and requesting supporting evidence to prove the information contained therein.
The phased rollout began on 4 March 2024, with the following high-level changes:
Being a self-funded department, however, means that all of the additional headcount and gatekeeping activities will necessitate additional funding. This means a significant increase in the fees at Companies House. This will be effective from 1 May 2024. A link to the new published fee schedule is listed in the useful links section below.
As previously mentioned this is the first wave of changes. At present we do not have firm dates on the additional changes being rolled out. However, we have been given an overview of what remains in the pipeline and are awaiting the relevant statutory instruments to allow their implementation. These are:
In a similar vein to the Registrar of Overseas Entities changes, Companies House has acknowledged it cannot encompass all of these changes alone. So, the concept of an Approved Corporate Services Provider (ACSP) has been adopted. This is a trusted organisation covered by either a regulated body or a HMRC AML supervisory license. If used, this will allow a company to make filings without as many of the verification and supporting documentation steps (as these are acknowledged to have been covered already through the agent's onboarding checks).
Ogier Global, as holder of such a licence, will be registering as soon as the infrastructure is in place to better service our clients. The statutory instruments for this are expected to be finalised by the end of summer 2024 with implementation expected by the end of 2024.
In short, these changes are designed to make the UK register of companies more transparent with better quality data. This will increase trust in the register and also ensure that UK companies are not being used to facilitate economic crime, which impacts us all.
Despite the additional requirements, these changes also have potentially significant benefits to end users, such as our clients. The enhanced screening by Companies House should minimise the haunting concept of false filings which can have a significant financial and legal impact on businesses.
Prior to the changes, once something was on the register it was stuck on there unless you paid for a court order to remove it. This meant even innocent administrative mistakes, such as a repeat upload by Companies House, would stay in a company's history forever.
Beyond innocent mistakes, however, there have been a number of fraudulent findings in the past which would then necessitate a lengthy and costly court application to obtain an order to have the entry removed from the register.
One example from my own experience was made by an underlying mortgage holder in a residential mortgage backed securities transaction. Mistakenly thinking the charge related to the charge on their house, they filed at Companies House to remove it from the register. As a result this removed the charge the Trustee held as security over the portfolio of mortgages held by the company. Whilst legally this did not impact on the ability of the charge to be enforced, it did have significant impact on contractual obligations within the transaction itself and necessitated an onerous and costly application to the courts to have it reinstated.
If my own personal experience wasn't enough to convince you this is more common than you'd think, well Sky News also broke a story last week about the banking trade association warning its members of 800 rogue filings made against banks which were similar to my own story, though of course they did not connect this to the Companies House changes and the 4 March 2024 implementation date as your Boardroom Briefings issue did!
At Ogier, our agility and adaptability are key strengths that allow us to support clients to navigate the ever-evolving trends they may encounter. Our corporate and fiduciary services division boasts a dedicated team of professionals specialising in the setup, administration and management of entities in all markets with particular specialisms in Real Estate, Private Wealth and Debt Capital Markets structures. Learn more about Ogier Global services.
Changes to UK company law - Changes to UK company law – Government website established to keep stakeholders informed of the upcoming changes and to provide guidance on the implementation of the changes.
Changes to Companies House fees - Changes to UK company law
Economic Crime (Transparency and Enforcement) Act 2022 (legislation.gov.uk)
Economic Crime and Corporate Transparency Act 2023 (legislation.gov.uk)
Stuart Watson
Managing Director, UK | Corporate and Fiduciary
London
Managing Director, UK
London
Ogier is a professional services firm with the knowledge and expertise to handle the most demanding and complex transactions and provide expert, efficient and cost-effective services to all our clients. We regularly win awards for the quality of our client service, our work and our people.
This client briefing has been prepared for clients and professional associates of Ogier. The information and expressions of opinion which it contains are not intended to be a comprehensive study or to provide legal advice and should not be treated as a substitute for specific advice concerning individual situations.
Regulatory information can be found under Legal Notice
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